Terms of Service

1. General Provisions

Service Provider: VKSIĘGOWOŚĆ

Address: ul. Marcina Kasprzaka 31/119, 01-234 Warszawa

Phone: +48 791 699 299

Email: kontakt@vksiegowosc.com

These terms of service define the rules for using services provided by VKSIĘGOWOŚĆ, including accounting, HR, advisory and virtual office services.

Using our services means accepting these terms of service in full. The terms are available on the website and can be downloaded, saved and printed.

2. Definitions

Service Provider

VKSIĘGOWOŚĆ conducting business activities in the field of accounting services.

Client

A natural person, legal entity or organizational unit without legal personality using the Service Provider's services.

Services

Provision of accounting, HR and payroll, advisory and virtual office services specified in the contract.

Website

Internet service available at vksiegowosc.com.

3. Scope of Services

3.1. Accounting services

Full bookkeeping
Revenue and expense ledger
Tax settlements
Financial statements
Representation in offices

3.2. HR and payroll

Salary calculation
ZUS settlements
HR support
Employee documentation
Employment law advisory

3.3. Financial audit

Financial statement review
Financial analysis
Tax optimization
Strategic advisory
Due diligence

3.4. Virtual office

Prestigious company address
Mail collection
Document scanning
Conference room
Phone service

4. Terms of Use

4.1. Contract conclusion

The contract is concluded when the Service Provider accepts an order submitted by the Client. Order acceptance occurs through written or electronic confirmation.

4.2. Form of communication

Communication between parties takes place electronically (email), by phone, by mail or in person at the Service Provider's premises.

4.3. Service delivery time

The Service Provider undertakes to provide services within deadlines specified by law or individually agreed with the Client.

5. Obligations of the Parties

5.1. Service Provider Obligations

Providing services with due diligence
Maintaining data confidentiality
Timely service delivery
Informing about regulatory changes
Document archiving
Consultative availability

5.2. Client Obligations

Timely delivery of documents
Payment of fees
Providing complete information
Reporting business changes
Cooperation in service delivery
Compliance with agreements

6. Payments

6.1. Fee amount

The amount of remuneration for services is determined individually in the contract or price offer.

6.2. Payment terms

Remuneration is payable monthly in advance, by the 5th day of each month, unless the contract provides otherwise.

6.3. Payment delays

In case of payment delay, the Service Provider is entitled to statutory interest and the right to suspend service provision.

7. Liability

7.1. Service Provider Liability

The Service Provider is liable for damages caused to the Client due to non-performance or improper performance of services, in accordance with the provisions of the Civil Code.

The Service Provider has civil liability insurance in the amount of PLN 500,000.

7.2. Liability exclusions

Damages resulting from failure to deliver or delayed delivery of documents by the Client
Damages caused by force majeure
Damages resulting from incorrect information provided by the Client
Damages related to external system failures (e-Tax Office, ZUS)

8. Contract Termination

8.1. Contract termination

Either party may terminate the contract with one month's notice period effective at the end of the calendar month.

8.2. Termination without notice

The Service Provider may terminate the contract without notice in case of:

Payment delays exceeding 30 days
Client's breach of contract provisions
Failure to provide documents for a period longer than 60 days

8.3. Final settlements

After contract termination, the Service Provider will transfer all documents to the Client and prepare necessary settlements within 30 days.

9. Intellectual Property

All materials available on the website, including texts, graphics, logos, photos, are protected by copyright and are the property of the Service Provider.

Copying, reproducing, modifying or using the materials in any way without written consent of the Service Provider is prohibited.

10. Final Provisions

10.1. Applicable law

In matters not regulated by these terms of service, the provisions of Polish law apply, in particular the Civil Code.

10.2. Dispute resolution

Any disputes arising from contract performance will be settled by the court with jurisdiction over the Service Provider's registered office.

10.3. Terms of service changes

The Service Provider reserves the right to make changes to the terms of service. Clients will be notified of changes with 30 days' notice.

10.4. Contact

kontakt@vksiegowosc.com

+48 791 699 299

Last updated: July 3, 2025

These terms of service come into effect on the date of publication on the website.

Table of Contents