Terms of service
Conditions of using the services of VKSIĘGOWOŚĆ
Table of contents
1. General provisions
Service provider: VKSIĘGOWOŚĆ spółka z ograniczoną odpowiedzialnością (limited liability company)
Address: ul. Marcina Kasprzaka 31/119, 01-234 Warszawa
Registry court: Sąd Rejonowy dla m.st. Warszawy w Warszawie, XIII Wydział Gospodarczy Krajowego Rejestru Sądowego (District Court for the Capital City of Warsaw, 13th Commercial Division of the National Court Register)
KRS: 0001156919, NIP: 5273152697, REGON: 540955488
Share capital: PLN 50,000
Phone: +48 791 699 299
E‑mail: kontakt@vksiegowosc.com
These terms set out the rules for using the services provided by VKSIĘGOWOŚĆ, including accounting services and HR and payroll services.
Using the services means accepting these terms in full. The terms are available on the website and can be downloaded, saved and printed.
2. Definitions
Service Provider
VKSIĘGOWOŚĆ spółka z ograniczoną odpowiedzialnością with its registered office in Warsaw, conducting business activity in the field of accounting services.
Client
A natural person, a legal person or an organisational unit without legal personality that uses the Service Provider’s services.
Services
Provision of the accounting and HR and payroll services specified in the contract.
Website
The website available at vksiegowosc.com.
3. Scope of services
3.1. Accounting services
- Full accounting
- Revenue and expense ledger (KPiR)
- Tax settlements
- Financial statements
- Representation before authorities (additional service, according to the price list of additional services)
3.2. HR and payroll
- Payroll calculation
- Settlements with ZUS (Social Insurance Institution)
- HR administration
- Employee records
4. Terms of use
4.1. Conclusion of the contract
The contract is concluded when the Service Provider accepts the order placed by the Client. The order is accepted by written or electronic confirmation.
4.2. Form of communication
The parties communicate electronically (e‑mail), by phone, by post or in person at the Service Provider’s registered office.
4.3. Time of performance
The Service Provider undertakes to perform the services within the deadlines set by law or agreed individually with the Client.
5. Obligations of the parties
5.1. Provider’s obligations
- Providing services with due diligence
- Keeping data confidential
- Timely performance of services
- Informing about changes in legislation
- Archiving documents
- Availability for consultations
5.2. Client’s obligations
- Timely delivery of documents
- Paying the amounts due
- Providing complete information
- Informing about changes in the business
- Cooperating in the performance of services
- Observing the arrangements
6. Payments
6.1. Amount of remuneration
The remuneration for the services is set individually in the contract or in the price offer.
6.2. Payment terms
The remuneration is payable after the end of each calendar month, on the basis of an invoice issued by the Service Provider, within 7 days of the invoice date, unless the contract provides otherwise. The date of payment is the day on which the payment is credited to the Service Provider’s bank account.
6.3. Late payments
In the event of late payment, the Service Provider is entitled to statutory interest for late payment in commercial transactions and to compensation for debt recovery costs. If the delay exceeds 14 days, the Service Provider may suspend the activities under the contract until the amount due is paid.
7. Liability
7.1. Liability of the Service Provider
The Service Provider is liable for damage caused to the Client by non-performance or improper performance of the services, in accordance with the provisions of the Civil Code.
The Service Provider has civil liability insurance of PLN 100,000. The rules and limits of liability are set out in the contract.
7.2. Exclusions of liability
- Damage resulting from the Client’s failure to deliver documents or late delivery of documents
- Damage caused by force majeure
- Damage resulting from incorrect information provided by the Client
- Damage related to failures of external systems (e-Urząd Skarbowy, ZUS)
8. Termination of the contract
8.1. Notice of termination
Either party may terminate the contract with one month’s notice, effective at the end of a calendar month.
8.2. Termination without notice
The Service Provider may terminate the contract without notice in the event of:
- A payment delay exceeding 30 days
- A breach of the contract by the Client
- Persistent failure to deliver documents
8.3. Final settlements
After the contract is terminated or expires, the Service Provider returns all documentation to the Client within 14 days, on the basis of a handover report, unless the law provides otherwise.
8.4. Withdrawal from the contract
Either party is entitled to withdraw from the contract within 14 days of its conclusion. To withdraw from the contract, the Client must submit a statement of withdrawal from the contract in writing or by e‑mail to the address indicated for contact. The remuneration paid for the period in which the contract was in force will be refunded within 30 days of confirmation of receipt of the corrective invoice, to the bank account number indicated by the Client in the statement. Subject to the above, after the withdrawal period has expired, any fees paid by the Client are non-refundable.
9. Intellectual property
All materials available on the website, including texts, graphics, logos and photos, are protected by copyright and are the property of the Service Provider.
Copying, reproducing, modifying or using the materials in any way without the Service Provider’s written consent is prohibited.
10. Final provisions
10.1. Governing law
Matters not regulated by these terms are governed by Polish law, in particular the Civil Code.
10.2. Dispute resolution
Any disputes arising from the performance of the contract will be resolved by the court having jurisdiction over the Service Provider’s registered office.
10.3. Changes to the terms
The Service Provider reserves the right to amend these terms. Clients will be informed of any changes 30 days in advance.
10.4. Contact
Last updated: 8 November 2026.
These terms come into force on the day of their publication on the website.