Privacy Policy
Protecting your personal data is our priority
Table of Contents
1. Data Controller
Company name: VKSIĘGOWOŚĆ Sp. z o.o.
Address: Marcina Kasprzaka 31/119, 01-234 Warsaw, Poland
Phone: +48 791 699 299
Email: kontakt@vksiegowosc.com
The personal data controller (hereinafter referred to as the “Controller”) is responsible for processing your personal data in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – GDPR).
2. Scope of Privacy Policy
This privacy policy defines the principles of processing and protection of personal data provided by users in connection with using services provided by VKSIĘGOWOŚĆ, including:
- Using the vksiegowosc.com website
- Contacting us through the contact form
- Using accounting, payroll and advisory services
- Newsletter subscription
- Using virtual office services
3. Types of Processed Data
3.1. Contact data
- First and last name
- Email address
- Phone number
- Company name
- Correspondence address
3.2. Technical data
- IP address
- Browser type
- Operating system
- Website activity data
- Cookies and similar technologies
3.3. Accounting and financial data
- Accounting documents
- Transaction data
- Tax settlement information
- Employee data (as part of payroll services)
4. Data Processing Purposes
4.1. Service provision
Processing data for the purpose of fulfilling contracts for accounting, payroll, advisory and virtual office services.
4.2. Client contact
Responding to inquiries, providing information about services, customer service.
4.3. Marketing
Sending newsletters, information about new services and promotions (with user consent).
4.4. Legal obligations
Fulfilling obligations arising from legal provisions, including tax and accounting law.
5. Legal Basis for Processing
Art. 6 para. 1 lit. a) GDPR
Consent of the data subject (newsletter, marketing)
Art. 6 para. 1 lit. b) GDPR
Performance of a contract or steps taken before entering into a contract
Art. 6 para. 1 lit. c) GDPR
Fulfillment of legal obligation (accounting, taxes)
Art. 6 para. 1 lit. f) GDPR
Legitimate interest (IT security, analytics)
6. Data Retention Periods
| Data type | Retention period |
|---|---|
| Contact data | Until consent withdrawal or end of cooperation |
| Accounting documents | 5 years from the end of the accounting year |
| Payroll data | 10 years from the end of employment |
| Newsletter | Until unsubscription |
7. Data Recipients
Your personal data may be transferred to the following categories of recipients:
Authorized entities
- Tax Office
- Social Insurance Institution (ZUS)
- Courts and law enforcement agencies
- Control authorities
Subcontractors
- IT service providers
- Courier companies
- Marketing service providers
- Cloud service providers
8. Rights of Data Subjects
In accordance with GDPR, you have the following rights:
9. Data Security
We implement appropriate technical and organizational measures to ensure the security of processed personal data, including:
Technical measures:
- Data encryption
- Server security
- Regular backups
- System updates
Organizational measures:
- Staff training
- Access control
- Security procedures
- Security audits
11. Contact
If you have questions regarding personal data processing or wish to exercise your rights, please contact us:
01-234 Warsaw, Poland
Last updated: July 3, 2025
We reserve the right to make changes to this privacy policy. We will inform about any changes on this page.